• Make-Up Work - Student Absences


    Types of Absences

    A. Exempted and Excused: The student is allowed to make up missed work and the absence is not counted against attendance requirements. Examples are extended illness, court, death in immediate family, or religious holidays with proper verification.

    B. Non-Exempted and Excused: Absences incurred due to personal illness documented by parental notes. The student is allowed to make up missed work and absences are considered when determining whether the student meets attendance requirements.

    C. Unexcused: The student is not allowed to miss work and the absence is counted against the attendance requirement. An example is skipping school.

    D. Out of school suspensions: The student is allowed to make up missed work but the absence is counted against the attendance requirement. (not for truancy purposes).

    Absence Procedures

    • Excuses for all absences must be presented in writing to the school principal or designee within five (5) days of the absence.
    • For any extenuating circumstances, the student’s parent or legal guardian must make a formal appeal to the Compliance Office requesting exception to the attendance regulation. Students who are verified as meeting extenuating circumstances, and therefore eligible to receive grades, shall not receive grades if they are unable to complete make-up work or pass the course.
    • Schools are to provide students and parents with attendance letters by the 3rd, 5th, and 8th day absent. Parents must contact the school principal or school counselor to discuss attendance matters upon receipt of attendance letters.

    Make Up Work

    For excused absences of five (5) or more consecutive days, the student must be given the opportunity to initiate and complete make-up work within ten (10) school days after returning to school. Extension of time may be granted at the discretion of a school administrator and the teacher in cases of extended illnesses. Haynes Academy’s policy is that students have TWO days for EACH day of absence except for extenuating situations.

    For excused absences of fewer than five (5) consecutive days, the allotted time to make up the work is TWO days for each missed school day per Haynes Policy; however, it should not exceed ten (10) school days. For example, if a student misses Tuesday due to illness, the work must be completed and turned in on or before Friday.

    Students missing school as a result of any out-of-school suspension shall be counted as absent, but shall be assigned school work missed and shall receive FULL credit if done satisfactorily and timely.  Students who are in the in-school suspension program are marked present. Make-up work is allowed provided that the student completes it satisfactorily.

    It is the responsibility of the student to initiate and complete make up work. If the work is not made up by the time specified, the incomplete grade will be a “F.”

    Official documentation (doctor’s note, court notice, death of immediate family member) will both excuse the absence and allow the student to make up for the missed work. A note by a parent or guardian can be recognized to allow a student to make up work..


    Make-Up Work - School Related Trips


    Any student who misses classroom instruction/assignments due to a school related trip/absence, shall be allowed to make up the missed work. Students will have one day to make up any missed work. However, the student is  to take any missed assessments on the day the student returns to school/ next attended class period. For example, if a student misses Tuesday for a school trip, the work missed is to be completed and turned in on Thursday.  However, if a test or other assessment is scheduled for Wednesday, the student will be expected to take the test on Wednesday with the rest of the class.




    Behavior Expectations when Substitutes are Present


    Students at Haynes Academy are expected to maintain the same classroom expectations with a substitute as if their course instructor was present


    This includes but not limited to:

    • Contact the front office/neighboring teacher immediately if the substitute or instructor is not present at the tardy bell.  Under no circumstances should students stay in a classroom without adult supervision. 
    • Be respectful of guest teacher and peers.
    • Check your course Google Classroom for your assignment.
    • Assist guest teacher with attendance.
    • Sit in your assigned seat.
    • Follow instructions and finish your work.  Anything incomplete should be finished on your own time unless otherwise instructed.
    • Stay in class.  If you know a substitute will be ahead of time, you can make arrangements to meet with another teacher BEFORE the day of the substitute.  You will need a pass to present to the teacher BEFORE the day of the substitute.   Without acquiring a pass beforehand, students must stay in the class with a substitute during the entire period.
    • Place your phone in the cell phone holder upon entering the classroom.  Students should not have access to their cell phones while a substitute is present.
    • Follow the school bathroom pass policy.
    • Chromebooks are allowed as long as they are needed to complete the assignment.  Students should not play games or surf the internet.


    Remember, being a guest teacher is not an easy job.  Please make it easier for your substitute by being helpful and amazing. 




    Treatment of School Property

    Haynes Academy for Advanced Studies is lucky to have a community of families, faculty and staff members, students, and administrators who work together to make our campus beautiful. Any person who damages school property in any way will face consequences in accordance with the destruction of property section of the parish behavior policy.


    Examples of destroying school property include, but is not limited to: drawing on bathroom walls/stalls; removing soap dispensers from the wall; lifting or moving ceiling tiles; making excessive messes; removing items or adding non-approved items to bulletin boards; breaking school furniture; breaking school items such as basketballs, whiteboards, etc.



     Restroom Policy


    • Students must have an ID to use the restroom. This will be enforced after IDs arrive at the beginning of the year.
    • Students are strongly encouraged to use the restroom in between classes, at the end of PE, and during lunch.


    Student Procedure for Using the Restroom During Instructional Time:


    • The student must ask the teacher to use the restroom.
    • The teacher will sign the student’s restroom pass with the following information, the date, where the student is going (i.e. RR, Office, etc), and the time the student is leaving the room.
    • Student cell phones and book bags will remain in the classroom while students use the restroom. A small purse may be brought to the restroom if needed.
    • The student will proceed directly to the restroom using the shortest route possible.
    • The student will return immediately back to class using the shortest route possible.
    • Students only have 5 minutes to use the restroom.


    Frequently Asked Questions



    Q: What if a student does not have a pass?

    A: The student should purchase a new pass from the front office.


    Q: What happens if a student is caught out of class without a pass or going to a location not on their pass?

    A: The student will receive a disciplinary consequence ranging from an after-school detention to a suspension depending on the situation.


    Positive Behavior Intervention and Support (PBIS)


         Positive Behavioral Interventions and Supports, or PBIS, is a multi-tiered, school wide approach to improve school climate, social emotional learning, and academic achievement, and to decrease unsafe behaviors in school. PBIS works on three levels: a universal, school wide level, a smaller group level, and an individual level. These tiers of operation work in tandem to help create a positive school climate for all students and to implement a comprehensive, positive approach to behavior intervention. Clear behavior guidelines and consequences will be put in place to aid in the PBIS goals. By responding positively and effectively, teachers and administration will be able to implement meaningful interventions when faced with student behavior scenarios.